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5 Steps to Risk Register Creation 

By  doug@HSEWorkflows

5 Steps to Risk Register Creation

Create a Risk Matrix

HSE (Health, Safety, Environment) risk matrices are commonly used to evaluate HSE risks and determine the level of HSE controls required. The HSE risk matrix is a tool that can be used to identify, assess and control HSE risks. It provides a systematic way of ranking HSE risks in terms of their probability and severity.

Ideally the HSE risk matrix has four levels of risk: negligible, low, moderate, and high. Negligible HSE risks are those that have a very low probability of occurring and would have no or little consequences if they did occur. Low HSE risks are those that have a low probability of occurring but could have minor consequences if they did occur. Moderate HSE risks are those that have a higher probability of occurring and could have moderate consequences if they did occur. High HSE risks are those that have a high probability of occurring and could have serious consequences if they did occur.

HSE risk matrices can be customized to include additional information such as levels of exposure (e.g., occupational, public), methods of hazard control (e.g., administrative, engineering), and specific dollar values or reputation damage associated with each level of Severity. This information can help to make the risk assessment process more specific to your organization’s operations.

Risk Matrices can help you:

  • Pinpoint which activities pose an HSE Risk
  • Assess what the consequences could be
  • Decide on what level or type on control is needed
  • Track decisions made about how certain risks will mitigated

Creating a Risk Matrix entails breaking down your organization into small manageable parts so you can get an accurate picture where your greatest exposures lie.

Create a Job List

Creating a job list across company operations can help ensure that all workers are performing their tasks efficiently and effectively. This is especially important in field operations, where workers may be required to perform a variety of tasks. By creating a list of all the jobs that need to be done, field managers can ensure that all workers are aware of their responsibilities and are performing their tasks in the most efficient way possible. In addition, this list can also be used to identify training needs and determine which workers are best suited for each task.

When creating this list, care must be taken to avoid listing job steps as the goal is to compile a list of jobs, not steps of each. Additionally, it should be easy to update or add jobs to the list over time as company operations evolve.

By having a comprehensive job list across all operations, organizations can ensure that tasks are being done efficiently and effectively, allowing for a smoother workflow and more effective field operations. Furthermore, this can help increase employee satisfaction as workers will feel valued and appreciated knowing that their roles in the organization’s operations have been recognized.

Ultimately, having a job list across all operations is essential to optimizing company performance.

Gather/Develop Standard Operating Procedures (SOP)

Developing a set of Standard Operating Procedures (SOPs) is an important part of ensuring that field operations at your company run smoothly. By having a SOP for each job or task that workers perform, you can help to ensure that everyone is on the same page, tasks are completed consistently and effectively and you’re meeting legislative requirements.

In addition, having SOPs in place can help to improve communication and coordination between different departments and workers.

To develop a comprehensive set of SOPs, use the Job list that you developed in Step 2 of this process, then gather all existing SOPs and ensure that every job has a SOP developed for it. If there are any gaps, work with relevant stakeholders to develop new SOPs as needed.

By taking this proactive approach, you can help to ensure that your company’s field operations are running smoothly and efficiently.

Gather/Develop Job Hazard Assessments (JHA)

Job Hazard Assessments (JHA’s) are an important part of any field operations safety program. They are a way to identify potential hazards associated with specific tasks, and to develop controls to mitigate those hazards.

JHA’s should be developed for all field operations, using the Standard Operating Procedures (SOP’s) as a starting point. Each task in the SOP should be evaluated for potential risks, and a pre and post risk rating should be assigned. proposed controls should be identified for each risk and implemented as part of the field operations safety program.

Using the SOP’s that were developed earlier, your JHA’s will become more thorough and streamline your hazard assessment process by ensuring each type of document corresponds to the other.

By taking this proactive approach to safety, field operations can significantly reduce the potential for accidents and injuries.

Compile Risk Register

A Risk Register is a formal record of all the identified risks in each workplace, operations or project.

A Risk Register should be compiled by taking all the JHA’s (Job Hazard Assessments) and organizing them alphabetically. This will make them easier to find and revise if necessary. Be sure to include field operations, company operations, and any other potential areas of exposure.

This master list of formal hazard assessments will be an essential tool in developing:

  • your Required Safe Work Practices (SWP),
  • Training matrix,
  • PSSP (Project Specific Safety Plan),
  • Bid submissions,
  • Audit documentation

By having a comprehensive Risk Register, you can be proactive in identifying and mitigating potential hazards before they lead to accidents or injuries, establish “One Point of Truth” for your HSE program and lose the anxiety of dealing with a reactive safety program.

Does your current risk assessment process have independent elements that don't work together, SOP's don't reflect JHA's, mismatched with multiple versions?


Get a copy of our 5 Steps to Risk Register Creation to start optimizing your risk assessment process!

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doug@HSEWorkflows


Doug is an Health and Safety Consultant, specializing in the development and implementation of digital H&S management systems, with an emphasis on building structured programs that eliminate busywork, optimize resources and reduce administrative costs for his clients.
Doug has written several courses and markets them through HSE Workflows.

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